Financial Accounting System, Customized Accounting, Software Solutions Provider

Help Keys for Report ….

Move Up / Down / Left / Right with arrow keys.

If the report is big – Widthwise then, use [TAB] key again & again to see the report.

To go extreme right press [CTRL + Right arrow] or press [END] key.

To go extreme left press [CTRL + Left arrow] or press [HOME] key.

Use [PGUP] & [PGDN] keys to scroll pages upsides or downsides.

If you want to Search/Find any text or number then press [F2] for forward and [F3] for Backward.

Use [F10] for online Calculator.

Use [F9] key to scroll automatically by given time. Give time in seconds only.

Use [Alt+P] Print Menu to Print the Report.

Help of Print Menu :
Report Date :	This is the date on which day you are printing this report. It will be printed on each page. It is Optional means you can leave it blank.
Last Page No.	Give the last page No to start the printing actually from the starting page i.e Page:1, but It will start print from the number you have given.
Start Page No.	Give the starting page no. This feature is very much useful when you’ve break the printing in between. Now, you don’t need to start printing from the page:1, just give the starting page no, It will skip the previous pages & start the printing from the start Page No given.
End Page No.	Give the ending page no. if you want to print the report up to some page.
Print Page	This is very unique feature to save the stationary. i.e. you can print the report – both the side of the page. So, It will save your half stationary. Here, first print Odd Pages (1,3,5,7. etc.) then reverse the same stationary & print Even Pages (2,4,6,8, etc.). Otherwise Both Option is always Default option which prints regularly.
No. of Copies	Give no. of copies to print.
Print Line/PG.	Generally, 80 Col. Plain Stationary prints 72 lines per page. By Default it will print 60 lines per page. You can change it.
Size	You can select the stationary, 80 Column / 132 Column.
Type	You can select type of stationary from Plain Stationary / Letter Head.
Printer	You can print the report on printer / File. By giving any file name, you can save the report. By default extension will be .PRN. You can give your own full file name. i.e. Cash.txt

Reports

Report menu is the highest demanding option for all users. You can view all type of reports & Print them on the Printer / File. You can first view the whole report & then only you can print it. In viewing the report you can use the help (upper). The Report Options are :

Books

Ledgers

Outstanding

Trial Balance

B/S & P&L

Product Reports

Books

In this option you can view Individual type reports or Rojmel type reports.

Individual means you can view specific daybook individually like only cash register or only bank register.

Rojmel means you can view all the entries of all the daybooks of the given date period. If you have given from 01/04/1998 to 02/04/1998 then it will show you all the debit & credit entries of all the daybooks of those two days. If you want to print daily total of credit & debit then give Yes when it will ask you so. Therefore, it will show you daily total credit & debit balance when the date changes.

Reports—Books—Individualà Select any daybook from the daybook help. [Daybook[Ind.]

When you select this option daybook listing will appear so, select any one daybook whose listing you want to see.

Bank or Cash Book Register

When you’ll select a Bank type daybook or a Cash type daybook then, a books menu will appear in which you can view three options, which are;

Books Type à	You can view the report as per bank Statement style, Means You can view all reverse effects of each entry, which we have given. (Not usable for Cash Book) If we have debited the bank in any trans. then you can see that entry on credit side (reverse effect as per bank) you can’t use book type option here because you don’t need to see the cash book report with reverse effects. So, it won’t be helpful for cash. You can use ledger type option & summary option here to see the actual effects, which you’ve given in your account. If you’ve debited cash then this report will show you the same.
Ledger Type à	You can view this report as in our book. If we have debited the bank in any transaction then it will remain same in the report same as in our books.
Summary à	You can view the summary of the selected daybook. Means it will show you only control accounts total here therefore you can know how much amount is debited or credited in which account. For example, Cash on hand a/c. is a control a/c. & it will be shown here if any transactions exist. So, you can view total amount of transactions are made with cash means you can view total amount of cash debit & cash credit.

It will ask you for the date ranges where you just have to give starting date & ending date for the report here. You can also press Alt+S for starting date of the financial year & Alt+E for the ending date for the ending date for the financial year.

If you want the monthly or daily bank register or without balance then give initial letter of the option here in first que. & if you want register with additional description which you’ve written in transaction then give yes here otherwise press No.

You can print your register in 80 columns stationary or full detail (in 132 column stationary) so, choose among these two options. Infect, there is no difference between 80 columns & full detail option. The only diff. is that the full detail option report will be single line report & the 80 columns report will be multiple lines report.

Sales Reg.

You can see three types of Sales registers which are :

Detail Register

Summary

Sales Tax Register

DETAIL REGISTER

Date Rangesà	Give date ranges here.
Combine Reg.à	If you’ve created multiple daybooks like raw material, finished goods etc. then you can view them all together if you’ve given same codes to all. Therefore, you have to give common nos. to all the column codes & tax codes only then you can see the combine register of all daybooks.
Selected Tax à	If you want to see some selected tax code type register then give Yes here otherwise press No. to see all the tax codes in the register. For example, if you want to see only local sales or purchase then give Yes here, & then give the number of local sales or local purchase in selected tax codes box.
Print Product Detail à	If you want the register with product detail then give Yes otherwise give No.
Additional Desc. à	If you want to print additional description which you’ve written in transaction then give Yes otherwise give No.
With Qty. column à	Means if you want the register with the separate column of quantity then give yes here.
With Col. Code Detail à	If you want all the column codes in the register with separate column. It will help you to get total amount of particular column code.
Taxable Amount à	If you want to print taxable amount column separately to know the total taxable amount then give Yes.
S.T. & C.S.T. à	If you want to print S.T. & C.S.T. no. of all parties in the register then give Yes. (It will only show you if you’ve written it in Party Master)
Print Product Detail Down / Side à	If you want to print product detail in the reg. So, where you want products details to be print? Down side of the party detail or on right side of the report.
Daily Product wise Quantity total à	If you want daily product wise quantity total in the reg. Then give yes.
Product wise summary for qty. à	If you want to know the total product sold or purchased in the given period, then give yes here. It will show you the product summary at the end of the report.
At Last, It’ll ask you for the confirmation for the report…. Give Yes or No.

Please wait…. After some time you can view the report on screen. Take a print if you want to,

otherwise press [ESC] to come out.

SUMMARY

Date Rangesà	Give date ranges here.
Combine Reg. à	If you’ve created multiple daybooks like raw material, finished goods etc. then you can view them all together if you’ve given same codes to all. Therefore, you have to give common nos. to all the column codes & tax codes only then you can see the combine register of all daybooks.
Product Summary à	If you want product summary report for the give period then go for it. It will ask you for the confirmation & your report will be ready within some seconds.
TAX Summary :
Print Summary à	If you want total summary report at the end then give yes here, otherwise press no.
Taxable Amount à	If you want to print taxable amount column separately to know the total taxable amount then give Yes.
With Col. Code Detail à	If you want all the column codes in the register with separate column. It will help you to get total amount of particular column code. Like total discount, expenses etc.
Summary Monthly, Quarterly, Half yearly or periodic à	Select if you want summary report monthly , quarterly, half yearly or periodic. That means you’ll get summary after your given period.
Print Quantity Column à	If you want to print quantity in the summary report then give Yes otherwise give No.
At Last, It’ll ask you for the confirmation for the report…. Give Yes or No.

Sales Tax Summary

Date Ranges à	Give starting & Ending date period for the report.
Sales Tax Column	If you want to print S.T./C.S.T. No. & date in the report then give Yes otherwise No
Sales Tax Percentage	If you want to print sales tax % of each invoice then give yes
Add. Description	If you want additional description of each invoice to print…..
Selected Tax codes	Sometimes you want sales tax register for selected tax codes in the report. By giving yes you’ll get another window or box to select tax codes or take help by [F1].
At Last, It’ll ask you for the confirmation for the report…. Give Yes or No.

Purchase Reg.

Credit Note Reg.

Debit Note Reg.

Opening Stock Reg.

In this report option you can view three types of reports, which are as follows;

Detail Register

Summary

Sales Tax. Reg.

Detail Register è

In this option you can view sales or purchase register with all the entries & with all the codes (optional). Even you can view monthly sales or purchase (if you’ve given Monthly Yes in Account master Entry of Sales or Purchase A/c.) Here, it will give you some options like,

Date Rangesà	Give date ranges here.
Combine Reg à	If you’ve created multiple daybooks like raw material, finished goods etc. then you can view them all together if you’ve given same codes to all. Therefore, you have to give common nos. to all the column codes & tax codes only then you can see the combine register of all daybooks.
Selected Tax à	If you want to see some selected tax code type register then give Yes here otherwise press No. to see all the tax codes in the register. For example, if you want to see only local sales or purchase then give Yes here, & then give the number of local sales or local purchase in selected tax codes box.
Print Product Detail à	If you want the register with product detail then give Yes otherwise give No.
Additional Desc .à	If you want to print additional description which you’ve written in transaction then give Yes otherwise give No.
With Qty. column à	Means if you want the register with the separate column of quantity then give yes here.
With Col. Code Detail à	If you want all the column codes in the register with separate column. It will help you to get total amount of particular column code.
Taxable Amount à	If you want to print taxable amount column separately to know the total taxable amount then give Yes.
S.T. & C.S.T. à	If you want to print S.T. & C.S.T. no. of all parties in the register then give Yes. (It will only show you if you’ve written it in Party Master)
Print Product Detail Down / Side à	If you want to print product detail in the reg. So, where you want products details to be print? Down side of the party detail or on right side of the report.
Daily Product wise Quantity total à	If you want daily product wise quantity total in the reg. Then give yes.
Product wise summary for qty. à	If you want to know the total product sold or purchased in the given period, then give yes here. It will show you the product summary at the end of the report.
At Last, It’ll ask you for the confirmation for the report…. Give Yes or No.

Journal Voucher Reg.

Closing J.V. Reg.

	In this register you will be ask to give date ranges from date & to date for the J.V. Report. You’ve to enter starting date & ending date of the report.
	Then, if you want to print additional description that you have entered in transaction then give yes here otherwise No
	If you want this reg. in 80 column with multiple lines or full detail in a single line. Choose between these two options.

Here’s your report….

Issue Reg.

Receipt Reg.

Patty Cash Reg.

Here, you just have to give starting & ending period of the report & your report will appear in just a time. Please wait.

Ledgers

Ledgers can be party ledgers or account ledgers & it can be vertical or T-Type (horizontal) also. In DCFAS you can select any type of ledger for any time period.

By selecting Ledger option another box will appear which will ask you about Vertical and T-Type. If you want to see your ledger in vertical method or T-type method then select the option as per your requirements.

Vertical or T-Type

If you’ve select Vertical option then it will ask you as follows……

	If you’ve selected Vertical style then another option will come which will ask you for 80 column or full detail. It means if you want to print this ledger report in 80-column stationary or not. Select any option as per your need.
	Now, it will prompt you for ledger selection box where you’ve to select that you want to see account ledger or party ledger. You’ve to decide it here. You cannot see both of them together at same place because their groups are different. Select any one of these options by arrow keys.
	After selecting group of account it will show you a new window where you can actually select your account or party in four manners as follows,

All

Selective

Range

B/S. Name or Control A/c.

The first option will show you all the Accounts or Parties in the report.

The second option will show you only selected names of the Accounts or Parties. It can be one or multiple. There is no limit of it. The only thing is that if you’ll select same Account or Party second time then it will be cancelled from the selected list.

The third option will show you range of Parties or Accounts. Where you have to give starting & Ending range from the help. Here, you can select the whole group of expense or parties whose first alphabet starts from D. To do this, select the first account or party whose name starts with D & then again select the last account or party whose name starts with D.

The fourth option …

If you’ve selected Account Ledger then ….

The fourth option will be B/S. Name, means it will give you facility of viewing the whole group of only Assets or only Expense etc. If you’ve selected Assets then it will show you all the accounts & parties of Assets group.

If you’ve selected Party Ledger then ….

The fourth option will be Control A/C., means it shows you all the parties of same control account name. There are three types of control accounts which are used generally, Sundry Debtors, Sundry Creditors, Sundry Depositors. You can also create a new control account at you own. If you’ve selected Sundry Debtors then all the parties whose control a/c. is sundry debtors will be shown in the party ledger report.

Then it will ask you for the confirmation of selection like “Confirm Section Y/N?” so, if you are sure that you’ve selected all accounts or parties correctly then give Yes otherwise No.

Now, it will again ask you for the confirmation. Here, it want to ask you that are you sure for all the selection which you’ve done from beginning ? If you are confirm then give yes & if you aren’t & want to change any one option then give No here, so it will prompt you for everything again from the beginning itself.

Here, another box of other option selection will appear at the right corner, where it will ask you as follows,

Print additional description ? è If you want to print additional Des. of each Transactions.

Print Ledger Index ? è If you want to print ledger index at the end of the report then give Yes. Which will actually help you when you want to see specific account or party ledger & you’ll get it’s page no. from the ledger index directly. Because the index report will be alphabetically ordered with page nos.

Skip Page for Each Ledger ? è Means, if you want each ledger on new page then give Yes here otherwise give No.

With Daily Balance ? è If you want current balance of each party or account to print in ledger report then give Yes.

If you‘re in

Account Ledger then option will be …

Print ledger in B/S. order? è If you want to print your ledger in order of balance sheet group so give Yes here.

Party Ledger option then the option will be …

Print Party wise Address? è If you want to print party address with party name as a title of the ledger then press Yes otherwise No.

After that a date range box will appear where you have to give starting date & ending date period. You can give starting date of the financial year by pressing Alt+S & ending date with Alt+E or you can write it at your own.

Now it will ask you that you want to print all adjustment details?

Select closing balances style Actual or Reverse? Give A for Actual & R for Reverse.

Your ledger report will take some time to display so, please wait…….

If you’ve select T-Type option then it will ask you as follows ……

Ledger style box appear which will ask you about the style of the t-type ledger where you want debit-credit or credit-debit. Select any one.

All the options will remain same as above (Vertical option).

(You can come out from any where by ESC Key.)